Blog – Page 8 – Dutra Associates

Master Your Results System™

January 18, 2016 By Sherry Dutra Leave a Comment

In a previous blog, (Click here to read) we looked at 5 Tips for Executing on Your New Year’s Resolutions. As you continue to work towards the results you want, you may run into some resistance. Let’s look at how your Results System™ may be running interference.

Have you ever found that no matter what you try differently, you keep ending up with the same result? Have you felt stuck at times and been without a clue on what steps to take to move forward? That’s your Results System in action!

The Results System, developed by Sydney Rice, M.Ed, illustrates a masterful internal system that allows us to effortlessly repeat tasks and apply our ways of thinking and doing things as we have always done them. It is masterful in that the system allows us to create consistency in our results without a second thought. Yet, while the system often works for us, it can also work against us when what we are striving for is change and new results in our personal and professional lives.

As you can see from the illustration below, the Results System consists of two components, one above the surface and visible – one below the surface and invisible. Ms Rice writes that we are generally aware of about 80 percent of the visible component. So, for the most part, we are pretty clear about the goals that we’ve set, based on the choices and options we feel are available to us, that lead to the tangible actions we take, and thus create our results. Below the surface of the system, we have the invisible perceptions, beliefs, habits, expectations and assumptions that we are likely to be largely unaware of. At times, without us knowing it, this invisible side of the system limits our ability to make the changes we want to make. It truly wants to keep us safe by repeating the patterns that have worked for us in the past…even though they may not be working for us now.

In order to master our Results System, we must shine the light on the invisible aspects and determine which ones are supporting our efforts to change and which must be reexamined and replaced with new beliefs, habits and assumptions that will allow us to move forward and obtain the results we desire. Making these shifts, in a conscious way, allows us to open up more choices and options that can help us take the next leap in our personal and professional growth.

Image provided by ThoughtAction LLC

How Are You Doing on Those Goals? 5 Tips for Executing on Your New Year’s Resolutions

January 8, 2016 By Sherry Dutra Leave a Comment

Like many of us, you have most likely spent at least a little time in the last few weeks reflecting on last year and identifying goals for the new year. In some cases, you may realize that you have had the same goal on your list for multiple years. I’ll be the first to admit that I’ve been there. Recycled goals alone can dampen your energy for following through! Yet, there are ways to maximize the likelihood of your successful goal execution. Let’s take a look at a few key tips.

Know Your “Motivation”
What makes each goal important to you? Is it really your goal or perhaps someone else’s? How aligned is each goal with your values? What is motivating or driving you to include each goal on your list? How does each goal feel to you….is it something you feel you “have-to” do or something you “want-to” do? The more each goal is aligned with what you truly value and if you are positively motivated to achieve it, you greatly increase the likelihood that you will follow through. Look back to those goals that have appeared on your list for multiple years. How aligned are they? Perhaps they just need to drop off the list.
Set Realistic Expectations
One of the primary reasons that we don’t follow through is that we bite off more than we can chew. If the goal is to exercise for 30 minutes, 5 days per week and you currently don’t exercise at all, you’ve likely set yourself up for failure. What is a stepping stone toward that ideal goal that is a reasonable stretch from where you are now? Once that reasonable stretch has become your new normal, set a new stretch goal that brings you another step closer to your ideal. Before you know it, you will have successfully created that new ideal habit.
Support Success
What tools or resources do you need in place to keep your commitment to yourself? Are you someone who likes to socialize while working out? Then, enlist a friend to meet you at the gym or join a workout class. Do you like tangible evidence of your progress? If so, perhaps a device that counts your steps or tracks your level of activity will spur you on. How often do you notice yourself thinking self-sabotaging messages? Pay attention to what you tell yourself and quiet the nay-saying voice with positive words that support the results you are striving to achieve.
Set Milestones
Success isn’t only the final accomplishment of your ultimate goal. It is all the steps you take along the way that keep you moving in the right direction. As you set the realistic expectations discussed in tip #2, place a timeframe on when you’d like to be ready for the next stretch goal or the next step toward your overall goal. This keeps your momentum going and reinforces your progress.
Celebrate
Too often you breeze past your milestones and even the accomplishment of your overall goal with barely a moments pause to take in what you’ve done and celebrate success. Instead of giving yourself credit for sticking to your goal, you’re off thinking about the next goal. Take a moment to celebrate the wins, both big and small, along the way. It doesn’t have to be something expensive, time-consuming or elaborate. Perhaps you buy yourself a new book, or curl up on the couch to watch a movie, or go out dancing. Whatever it is, make sure it’s something that you find fun and that represents a pat on the back to you for a job well done.

What are you going to do today to reignite your commitment to your goals?

Note: Image courtesy of Stuart Miles at FreeDigitalPhoto.net

Building Your Business: Establishing Credibility

February 24, 2015 By Sherry Dutra Leave a Comment

One of the elements to becoming booked solid is considering who knows what you know. As a professional service provider, it is essential to consider the importance of building credibility in your area of expertise. While your potential clients need to know what you know, so do your marketing and referral partners.

So, what would you like to become known for? If you can identify and focus on the one thing you most want to be known for, then your target market will be clear in regards to your area of expertise. So, let’s consider the following questions.

In what areas are you currently an expert?
In what areas do you need to develop your expertise?
What promises can you presently make and deliver on that position you as an expert?
What promises would you like to make and deliver to your target market but don’t yet feel comfortable with?
What do you need to do to become comfortable at making and delivering these promises?

Now, with the answers to these questions in mind, what is that one thing you’d like to be known for amongst those in your target market?

What do you need to learn to become an expert in that area?

List the options for learning it.

Start now!

If you’re already very knowledgeable in your field, what steps can you take to stay current on the latest information in order to remain booked solid?

Excerpted from Book Yourself Solid® by Michael Port.

Where is the Whitespace in Your Day?

February 18, 2015 By Sherry Dutra Leave a Comment

I had the opportunity to be in attendance for a talk by Juliet Funt, who is the founder and owner of WhiteSpace® at Work, and found her to be especially inspiring. In a completely engaging and amusing way, she made the case for whitespace in our days. What exactly is whitespace? As described by Juliet, it is a purposeful, freedom experience for the mind; an opportunity for the mind to dance, play and end up at unexpected junctures that serve us. It is setting aside time and thought for which you have no specific plans.

Our typical workdays are comprised of “reactive busyness”. This brings to mind notions of fire-fighting and problem fixing that, while giving us the illusion of getting things done, are really lots of activity without necessarily true productivity. Juliet indicated that “we have no relationship with thoughtfulness as a key to success in the workplace”. What is missing, she indicated, is whitespace. Pointing to benefits such as, developing more game changing ideas; increasing productivity, creativity and engagement; being more calm and present; connecting interpersonally; she suggests that we must “redistribute effort and excellence” to allow whitespace in our days.

To redistribute effort, consider letting go of some things. We often hold on too hard for a variety of reasons. Ask yourself: What can I let go of in my life – both personal and professional?

What baby steps can you take to stop responding as if each email and text is urgent?
Do you really need to attend every meeting you’re invited to?
Can you truly get your work done if you are in back to back meetings all day?

To redistribute excellence, it’s time to curb your perfectionistic tendencies. Perfectionism is a real talent and we must make choices on where we will spend that talent. Ask yourself: Where could good enough, be good enough?

So, where to begin? Start small – manage your calendar to create whitespace; appreciate the forced whitespace that comes when stuck in a traffic jam. According to Juliet, if you’re aspiring to whitespace and give it value, you are ahead of 90% of others in the workplace. Be creative and design a little whitespace that works for you and watch your success grow!

Leadership and Participatory Delegation

November 1, 2014 By Sherry Dutra Leave a Comment

In past blog posts, we’ve defined the characteristics of anabolic leaders, who truly “lead” and catabolic leaders, who “manage”. https://dutraassociates.com//leadership-inspiring-and-motivating-yourself-and-others/ Today, let’s take that discussion further by looking at how each type of leader delegates.

Most of us have learned that delegation is something that’s important for us to do in order to be effective leaders and to get things done. And, it is true. However, anabolic leaders take it a step further. When a catabolic leader delegates a task, the leader typically walks away from the delegation and leaves the team member to carry on without support. On the other hand, when an anabolic leader delegates a task, they participate throughout the delegation process. In this way, the team member knows that they are supported and valued while they are carrying out the work. Let’s be clear – participating doesn’t mean that the leader needs to do most or even any of the work. Instead, it implies that the leader is available to her team members when needed and will check in at appropriate times to ensure the task is progressing per plan. It also demonstrates that the leader is willing to personally do anything that she asks team members to do.

Here’s an example to consider. Imagine the following scenario. A small business owner is expanding from two retail locations to three. The owner of the company assigns tasks to the key team members. In Catabolic Company A, the owner gets occasional progress reports, but remains out of the picture until everything is done, at which point the team is either praised or reprimanded based on what they’ve accomplished. In Anabolic Company B, the owner not only follows up frequently with the team, but is also on hand to pitch in and work alongside them, letting everyone know that she is part of the team, and that she is willing to do whatever she asks them to do. The team knows where they are at all stages of the project, because the leader has been “in the trenches” with them. In which company are the team members more likely to be engaged and want to do a good job? Which leader is more likely to gain respect and loyalty, and inspire greatness in others?

This month, how can you show those around you that you are a participant, not merely a delegator?

Leaders and Emotional Intelligence

October 21, 2014 By Sherry Dutra Leave a Comment

Emotions don’t belong in the workplace – or do they? Depends on who you ask! Effective leaders understand that emotions can’t be left at the office door. Let’s explore how successful leaders are aware of their own and others’ emotions, how they express their emotions, and how they manage or control them in the work environment.

Awareness, expression, and management of emotion are the three main aspects of emotional intelligence. Emotional intelligence is defined as the ability to distinguish, understand, and have an awareness of how thoughts and feelings connect with outward displays and behaviors, as well as the ability to manage and express appropriate emotions and help others do the same.

Let’s look at each of the core components of EI and see how they are expressed in exceptional leaders.

Awareness
Leaders who are strong in this aspect are not only aware of their and other’s emotions, but they’re able to step back and recognize that their emotions are not automatic (emotions arise from interpretations). They also look for clues in their emotions, asking questions such as “Why did I have this response, and what can I learn from this?”

Expression
Successful leaders understand that emotions are a part of each of us, and that they can’t be “turned off” at will. They know how to appropriately express their emotions, at the appropriate time. By sharing, acknowledging, and validating, they create an environment in which their co-workers and staff feel valued and understood.

Management
Effectiveness in this area is demonstrated by leaders’ ability to manage their own moods and to help other people shift to more positive moods. They also are able to control their own emotions, even during stressful situations. They respond, instead of react, and their generally calm attitude promotes a positive work environment.

Emotional intelligence is directly related to interpersonal effectiveness. The higher your emotional intelligence, the more effective leader and communicator you will be. If you’d like to learn more about how you might develop and implement strategies to improve your emotional intelligence, please contact us for more information. https://dutraassociates.com//contact/

Worry Not: Handling What Life Throws Your Way

September 22, 2014 By Sherry Dutra Leave a Comment

Change is inevitable – after all, nothing really stays the same. But in today’s challenging times, it seems like we’re on “uncertainty” overload, never knowing what will happen from one moment to the next.

With uncertainty comes stress and confusion, and while most of us would be quick to say that we want less stress and more certainty in our lives, what we really want is less of a stress reaction to what life throws our way.

We can’t choose what happens to us – but we can choose our responses to the situations we encounter. Let’s take a look at five different responses that people have to stressful situations. As you read, you may want to think of a recent stressful event or news that you may have received, and see what your reaction to that event can teach you about how you habitually respond. You may have one type of response at work, and another at home, or you may react differently depending on who else is involved.

The first and all too common response to stressful events is to suffer and be a victim to it. People who respond this way don’t take action. Things happen TO them – and though they may complain and be generally miserable about it, they don’t take any steps to do anything. They allow life to control them, instead of the other way around. This way of responding is certainly not recommended, and eventually, it will take its toll on one’s physical and mental health.

The second type of response is to accept the situation. Someone with this response may say “so what,” or perhaps get some perspective on the situation by asking if it will matter in a year – or a week – or even in a day.

The third way to respond is to actually take steps to change the situation – taking action to bring it to resolution (or at least move toward resolution). This is a very powerful response, and one that many effective leaders employ.

The fourth way to respond is to avoid the situation. People responding this way make a decision not to get involved in a situation that they don’t see as concerning them, or upon which they can’t make an impact.

The fifth and final way that people generally respond to stress is to alter the experience of the situation. When we look at a situation differently, the experience itself changes. Changing perceptions is probably the most challenging of the responses, because we tend to be stuck in our own interpretations and assumptions about what’s happening, but it is also perhaps the most powerful of all.

It’s your world, and you can create it as you wish. Remember, what one person sees as stressful, another person barely notices, or sees as exciting and full of opportunity. How are you going to choose today?

Leadership: Inspiring and Motivating Yourself and Others

August 28, 2014 By Sherry Dutra 2 Comments

As leaders, inspiring and motivating yourself and others is critical to creating transformational and sustainable results. Yet, what allows you to do this well and do it consistently?

Research has shown that how well you are able to lead is connected to your level of energy. Well, what exactly do we mean by “energy”? There are essentially two types of energy: Anabolic energy is building, constructive energy that allows leaders to build strong relationships with their teams, clients, colleagues, etc. Catabolic energy is destructive and repels success in relationships, business dealings, etc.

Recognizing and understanding the characteristics and impact of catabolic and anabolic leaders will allow you to choose the type of leader you want to be.

Let’s start off with looking at the overall style of the catabolic leader. This leader manages. If we look at the definition of “manage” we find that it means, “to handle, direct, govern, or control in action or use”, and “to dominate or influence”. So, catabolic leaders tell others what to do and how to do it. By maintaining control, others with whom this leader interacts are in a non-powerful position and as a result, probably aren’t particularly engaged in their work.

An anabolic leader, on the other hand, leads. Consulting our dictionary again, we find that “lead” means “to go before or with to show the way”, and “to guide in direction, course and action”. This sounds much more supportive and empowering and it is. The anabolic leader doesn’t control or push people, but instead, inspires and motivates through words, actions and personal example.

Anabolic leaders believe that everyone has their own answers and gifts that they bring to all aspects of their lives. Consequently, there is no need to tell people what to do.

In the coming weeks, as you interact with those around you, notice when you are leading and when you are managing and pay attention to the results.

The Pursuit of Happiness

July 8, 2014 By Sherry Leave a Comment

Happiness is something that most of us strive for, and in fact, feel that we deserve to have. After all, our Declaration of Independence references “certain unalienable Rights, that among these are Life, Liberty and the pursuit of Happiness.”

So what does it mean to pursue happiness? When we think of pursuing something, we usually mean that we’re going after something we don’t already have. In Marci Shimoff’s book, Happy for No Reason, she points out that in Jefferson’s time, “to pursue something meant to practice that activity, to do it regularly, to make a habit of it.” There’s a huge difference between chasing after happiness and practicing happiness. When we chase after happiness, we’re coming from a perspective of lack – we don’t have the thing that we want. But when we practice happiness, we’re active participants in making ourselves even happier.

So how can we practice happiness at work and at home? The first key is to know that you can weather your moods. Like the weather, your moods are always changing. Recognizing and accepting your moods and knowing that they will change is important to “being happiness.”

If you realize this, when you are up, you can fully appreciate the moments of pure pleasure. Instead of being disappointed when your great mood doesn’t last, you know that not only won’t it last, but it is not supposed to, and so, you can appreciate it while it does.

When you are down, you also know that it won’t last, and because of that, you can weather the low. If you are really down, know that your natural balance will soon bring you up. From a very high level perspective, you can now appreciate the downs, for you’ll know that each of life’s experiences are opportunities to appreciate the gifts that life brings us.

So next time you have a great day – or a “bad” one – appreciate it for what it is, know that it won’t last, and know that that perspective will put you well on your way to pursuing happiness.

Build an Anabolic Team

June 5, 2014 By Sherry Leave a Comment

How often do you find yourself overwhelmed with the “to-dos” on your list? How many of those items actually fall into the category of energy draining activities? Perhaps they are important tasks, activities and projects needed to run your business, yet they involve work that you’re just not good at or interested in, and you don’t really want to do.

Welcome to a common circumstance experienced by entrepreneurs. If this rings true for you, you may believe you have to do everything that needs to be done in your business. This belief may have been born from a variety of circumstances. Perhaps you’re afraid to spend the money to hire someone to help because you’re concerned about whether you can actually afford it. Maybe you believe that, as an entrepreneur, you “should” be able to do it all.

In the end, it doesn’t really matter where the belief came from. Instead, it’s important to acknowledge that doing it all isn’t supporting you in reaching your desired results. To release the feeling of overwhelm and get your focus back on what you do best…Build an Anabolic Team. What exactly do we mean by that?

There are two primary types of energy – anabolic and catabolic. Anabolic energy is building, constructive, positive energy. Catabolic energy, on the other hand, is destructive, negative energy. So, when you think of those activities that drain you and bring about overwhelm, you are experiencing catabolic energy. Conversely, when you are focused on the work, activities and tasks that you love and you feel “in the flow”, you are experiencing anabolic energy.

One of our teachers, Callan Rush, has passed along a quote that states, “If it’s not my genius, it’s not my job”. Well said! If you can install that belief into your thinking, it will support you in following the steps below to create your anabolic team.

Consider the following questions:

What do you do well?
What could you use more help or support with?
Identify the key types of people you would want to team up with.
Who exactly are these people?
How will you connect with them?
What’s the first step you will commit to take to build your anabolic team?

Following these steps will put you on the path of creating a powerful team that allows you to focus on what you do best and love to do. Additionally, as you build your team, you are inviting others to tap into what they do best as well. And, that’s a winning combination.